Ancillary events & guidelines

Ancillary events/guidelines

Hold and schedule a variety of meetings and events inside or outside the conference space. All ancillary events must receive iwCLL committee approval. This applies to functions of any size or nature, and in any location.

Ancillary events occurring from Thursday, 16 September 2021 through Monday, 20 September 2021 require approval by the iwCLL organizing committee.

Examples include (but are not limited to):

  • Advisory Board Meetings
  • Focus Groups
  • Webcasts
  • Videotaping
  • KOL Interviews
  • Hospitality Suites
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices Social Events

Content and Guidelines for iwCLL Function Space Ancillary activities should not compete with the iwCLL 2021 agenda or Independent Satellite Symposia. Venues and agendas should be conducive to a scientific interchange. iwCLL 2021 will release and assign space at the ICE Kraków Congress Centre or the conference headquarters hotel. At that point, the requesting organization will work directly with the Congress Centre or the headquarters hotel to plan the event. For events held outside of the iwCLL 2021 conference or hotel space, iwCLL will determine whether the proposed activity meets the guidelines.

Blackout Times Organizations may not hold any functions other than approved ancillary events during the defined blackout times unless approved by iwCLL. Failure to have approval to hold any event in these established time frames may result in exclusion from all iwCLL 2021 events (current and future). Blackout times do not apply for exhibitor staff meetings; however, an application must be submitted for approval. Blackout times are as follows:

Thursday, 16 September 2021
No black-out times

Friday, 17 September 2021
No black-out times

Saturday, 18 September 2021
07:00 – 22:00

Sunday, 19 September 2021
07:00 – 18:00

Monday, 20 September 2021
07:00 – 17:00

iwCLL 2021 limits the number of events taking place at any given time. Application approval and fee payment must be received prior to space assignment. All requests must be submitted, and payments received by Wednesday, 18 August 2021. Space is assigned first-come, first-serve, and subject to availability.

Pharmaceutical companies sponsoring the iwCLL Conference will receive preferential space assignments. Applications to receive preferential space assignments must be received by Monday, 31 May 2021. Requests that come in after the deadline will be managed with the general requests on a first-come, first-serve basis.

Non-Congress Centre or Headquarters Hotel Ancillary Event Request
All ancillary events must receive iwCLL committee authorization. If you are planning on holding an ancillary meeting outside of the hotel you are required to complete the application and receive iwCLL committee approval. Application fees applicable.

In order to be processed, applications for ancillary space must be accompanied by the appropriate non-refundable fees – $10,000 if held at the ICE Kraków Congress Centre or headquarters hotel.  The ancillary event fee includes application fee and room rental. All other expenses, including audiovisual, food and beverage, are the responsibility of the applicant. – $1,000 application fee if held at a location other than the ICE Kraków Congress Centre or headquarters hotel.

Assignment of Space
Application approval and payment for fees must be secured prior to space assignment. Pharmaceutical companies that have sponsored the iwCLL conference receive preferential space assignments when applications are received by Monday, 31 May 2021.

Please click here to complete the application process